Operations and Admin Executive

Job Description

• Received Purchase Orders (POs) from customers and accurately process them into our system as Sales Orders
• Issue matching Purchase Orders (POs) to suppliers to procure the necessary materials or services; track supplier timelines
• Work closely with our internal project team to monitor delivery schedules, track project readiness and ensure alignment on timelines
• Generate and issue final customer invoices promptly once delivery or project milestones are confirmed; track payment status
• Monitor incoming shipments from suppliers and coordinate any necessary administrative courier arrangements (e.g., DHL ) as needed
• Handle general administrative duties
• Ensure maintenance and servicing of office equipment
• Assist with ad hoc duties/ task assigned by superior and colleagues

Job Requirement

• Minimum GCE 'O' Level or Diploma
• 1-2 years relevant working experience
• Positive attitude , highly organized with the ability to prioritize tasks independently in a fast-paced environment
• Proficient in Microsoft office skills Excel, Word
• High attention to detail to ensure accurate matching of customer POs, supplier POs and final invoices
• Excellent communication skills to coordinate effectively across suppliers, clients and internal teams
• Knowledge of simple Accounting and Fluency in Mandarin is a strong advantage
• Fresh graduates with a strong willingness to learn are welcome

Interested candidates who wish to apply for the advertised position, please email us an updated copy of your resume to [email protected], [email protected]