Reception & Administration Assistant

Roles

Welcome and attend to visitors in a professional and friendly manner.

Manage incoming calls, emails, and general correspondence efficiently.

Coordinate visitor access and ensure compliance with office security procedures.

Handle incoming mail, deliveries, and courier services.

Maintain reception and common areas in a clean, organized, and presentable condition in line with 5S standards.

Monitor and replenish office supplies and stationery.

Provide general administrative support including filing, scanning, and documentation.

Maintain employee access cards, name cards, and contact directories.

Manage vendor listings and coordinate servicing of office equipment and facilities.

Assist in travel bookings, accommodation, and transportation arrangements.

Support expense claims processing and vendor payment tracking.

Assist in organizing meetings, appointments, and company events.

Prepare and process Purchase Requisitions (PR) and Purchase Orders (PO).

Coordinate PR/PO approvals with relevant departments.

Support onboarding activities including system setup and issuing uniforms.

Coordinate work pass matters with MOM when required.

Maintain inventory of company-issued items, including uniforms.

Prepare basic administrative reports and summaries, and assist with reviewing data, tracking trends, and identifying discrepancies or variances.

Maintain and update administrative records, spreadsheets, and tracking reports to support Management's review and decision-making.

Perform ad hoc administrative and operational tasks as assigned by Management or Department Head.