Junior Operations Specialist

We are seeking a capable and detail-oriented Junior Operations Specialist to support our trading and logistics activities. Working within the trading support function, the successful candidate will be responsible for coordinating the operational execution of oil cargoes from start to finish, liaising closely with senior operators, traders and external counterparties to ensure smooth, timely and compliant operations.

Responsibilities and Duties

• Prepare, review and verify trade documentation and contracts received from buyers and sellers, ensuring compliance with company policies, operational requirements and applicable regulations.
• Coordinate and manage import, export and third-party trading operations involving petroleum and petrochemical products, ensuring smooth and timely execution of transactions.
• Monitor cargo shipments, vessel schedules and movements, providing timely updates to relevant stakeholders and addressing operational issues as they arise.
• Liaise and negotiate with counterparties on payment terms and other commercial arrangements to facilitate smooth trade execution.
• Calculate cargo pricing, prepare and verify invoices, record sales and purchase transactions, and monitor outstanding payments to ensure timely settlement.
• Calculate and manage demurrage claims, ensuring accurate submissions within contractual deadlines, and follow up on negotiations, dispute resolution and collections with counterparties.
• Coordinate assigned cargo and vessel operations, including liaising with relevant parties and providing operational support outside regular working hours when necessary.
• Review and verify freight invoices and supporting documentation before submitting them to Management and Finance for approval and payment processing.
• Maintain accurate, complete and up-to-date records of trading contracts, shipment details, financial transactions and operational activities.
• Undertake any other duties and responsibilities as may be assigned by Management from time to time.

Qualifications

• Bachelor's degree in Business Administration, Logistics, Supply Chain Management, Maritime Studies or a related discipline.
• Positive attitude, proactive mindset and willingness to learn and develop new skills.
• Strong interest in physical oil and petrochemical trading, international trade, shipping and logistics operations.
• Proficient in Microsoft Office applications, particularly Excel. Familiarity with relevant trading or operational systems will be an added advantage.
• Good communication, interpersonal and negotiation skills, with the ability to liaise effectively with internal and external stakeholders.
• Good command of written and spoken English.
• Strong organisational skills, with a meticulous and detail-oriented approach and the ability to manage multiple tasks and meet deadlines.
• Able to work independently and collaboratively in a fast-paced, operational environment.
• Willing to attend to operational matters outside regular working hours, including weekends and public holidays, when required.