Admin Cum Purchasing Assistant

Key Responsibilities:

• Station on-site at the project site office to receive, verify, and log daily urgent material and consumable requisitions submitted by site supervisors and project engineers.

• Request quotations from approved vendors, compare technical specifications, unit prices, and lead times, and prepare Purchase Orders (PO) for management review and approval.

• Coordinate with external suppliers and transporters on delivery schedules to ensure materials arrive within tight site operational timelines.

• Perform physical site receiving inspections at the site storage yard/store to check incoming Delivery Orders (DO), goods receipts, batch numbers, and material condition against issued POs.

• Reconcile delivery records and supplier tax invoices against approved POs, immediately investigating quantity, damaged goods, or pricing discrepancies with vendors.

• Maintain site-based procurement tracking logs, stock movement spreadsheets, and audit-ready filing of Delivery Orders and statutory project correspondence.

• Provide general on-site administrative and operational support to the site management team as required.

Requirements & Selection Criteria:

• Bachelor’s Degree in any discipline (Science or technical discipline preferred).

• Minimum 2 years of practical experience in purchasing assistance, site inventory tracking, or technical project administration.

• Familiarity with checking material delivery tickets, technical specifications, or Material Safety Data Sheets (MSDS) is an added advantage.

• Fully comfortable working in a fast-paced construction site office environment and committing to a 5.5-day work week with extended operational site support hours.

• Able and willing to conduct regular outdoor foot inspections across site storage yards, receiving areas, and uneven terrain to physically inspect and verify bulk materials and batch labels.

• Proficient in Microsoft Excel (data tracking, simple formulas, list matching) and Microsoft Word.

• Meticulous, organized, and capable of coordinating effectively between on-site sub-contractors, site engineers, and external suppliers.