Office Administrator

We are representing our client (a full-fledged corporate services provider) identify suitable candidates for their Singapore office.

OFFICE ADMINISTRATOR

Job Description

Provide receptionist, office administration and HR administrative support to ensure smooth and efficient daily operations.

Key Duties & Responsibilities

1.Reception & Office Administration

• Handle incoming calls, attend to visitors, manage meeting room bookings and ensure reception and meeting rooms are presentable and adequately stocked.
• Manage incoming and outgoing mail, courier and registered articles, including document distribution, overseas courier arrangements and daily postage.
• Process and distribute cheque copies to the relevant personnel and maintain records of incoming mail and staff movements.
• Manage office supplies, stationery, pantry consumables, name cards, letterheads and corporate brochures.
• Coordinate reception duty schedules, office maintenance, contractor servicing, facility bookings and document storage.

2.HR & Staff Support

• Support recruitment and onboarding, including candidate screening, interview scheduling, documentation and new hire arrangements.
• Maintain staff contact lists, telephone extensions, phone systems, door access and laptop handovers for joining and departing employees.
• Coordinate staff training and seminars, and liaise with IT and service providers on equipment, system and maintenance issues.

3.Corporate & Project Support

• Coordinate corporate calendars, festive e-greetings, client communications and seasonal office decorations.
• Liaise with designers, IT vendors and relevant stakeholders on website updates, marketing materials, CMS systems and office renovation projects.
• Monitor courier invoices and coordinate verification and submission for payment.

4.General Administration

• Maintain accurate administrative records, update client information in CEMS and manage new hire access.
• Coordinate with building management, telecommunications providers, IT support and external vendors to resolve operational issues.
• Perform other administrative duties and ad hoc projects as assigned by the Office Manager.