Executive, Crewing

Description

· Support the Crewing Manager in managing crew operations and ensuring compliance with regulatory and company requirements.

· Verify crew qualifications, certifications, and documentation before deployment.

· Maintain accurate and up-to-date crew records in the crewing management system.

· Prepare crew matrices and compile crew documentation for client submissions.

· Coordinate crew changes, mobilization, and demobilization for assigned vessels.

· Ensure all joining crew possess the required competencies, certifications, and approvals to meet operational and client requirements.

· Handle crew sourcing, recruitment, onboarding, and retention activities.

· Manage visa applications, crew certification requirements, and flag state documentation.

· Ensure compliance with company IMS, client requirements, and applicable maritime regulations.

· Monitor crew appraisals and performance evaluations conducted by Masters and shore-based supervisors.

· Administer P&I claims by compiling required documentation and tracking related costs.

· Support localization initiatives and maintain targeted local crewing ratios across the fleet.

· Verify crewing-related expenses and ensure timely submission of accruals and regular crewing reports.

· Liaise with internal stakeholders, clients, agents, and authorities on crewing matters.

Education

· Diploma or Bachelor Degree in Maritime Studies, Shipping Management, Business Administration, Human Resources, or a related field.

· Relevant maritime or crewing certifications will be an added advantage.

Experience

· Minimum 2-3 years of experience in crewing, maritime operations, or ship management.

· Experience handling crew changes, crew documentation, and recruitment processes.

· Familiarity with offshore vessel operations is preferred.

Technical Knowledge

· Good understanding of STCW requirements, flag state regulations, and maritime industry standards.

· Knowledge of crew certification, visa processing, work permits, and travel arrangements.

· Familiarity with crewing management systems and Microsoft Office applications.

· Understanding of client crewing requirements and audit/compliance expectations

Skills& Competencies

· Strong organizational and coordination skills.

· Excellent attention to detail, particularly in document verification and compliance management.

· Good communication and interpersonal skills to liaise with crew, clients, agents, and internal stakeholders.

· Ability to work under pressure and meet tight operational deadlines.

· Strong problem-solving and decision-making abilities.

· Proficient in report preparation and data management

Personal Attributes

· Self-motivated, responsible, and proactive.

· High level of integrity and confidentiality when handling crew information.

· Team player with a positive attitude and willingness to support operational requirements.

· Flexible and adaptable to changing vessel schedules and crewing demands.