Admin Executive (Import/Export & Inventory)

Company Overview

The client specializes in smart control solutions for commercial, hospitality, and industrial sectors. They provide consultancy, integration, development, installation, and project management, delivering quality products from ABB, LUTRON, and STEINEL.

www.intellihub.com.sg

Job Summary

Support logistics operations by managing import/export shipments, coordinating with suppliers and customers, tracking deliveries, maintaining inventory, and assisting with orders and administrative tasks.

Responsibilities

• Handle import and export shipments and prepare related documents to ensure smooth logistics flow
• Coordinate communication with suppliers, forwarders, and customers to facilitate timely deliveries
• Track shipment status and support customs clearance processes to avoid delays
• Manage inventory and maintain accurate stock records to support operational needs
• Assist with processing orders, generating invoices, and performing general administrative duties to support the logistics team
• Use Microsoft Excel and QuickBooks to organize data and maintain accurate records for reporting and tracking purposes

Preferred competencies and qualifications

• 1–3 years of experience in administrative or logistics roles
• Basic knowledge of shipping procedures and inventory management
• Proficiency in Microsoft Office applications, especially Excel
• Experience using QuickBooks accounting software
• Strong organizational skills, responsibility, and eagerness to learn