Office Administrative Executive (1 Year contract, Banking)

This is a ONE YEAR CONTRACT position in a bank.

• Support the Department Head in overseeing daily office administration and facilities operations within the bank.
• Manage front desk and reception duties, including handling visitors, incoming/outgoing mail, courier services, and meeting room readiness.
• Maintain cleanliness and presentation of reception, meeting rooms, pantry, and common office areas.
• Coordinate staff onboarding and offboarding activities, including desk setup, stationery, access arrangements, and name card printing.
• Handle PDPA-related documentation collection for staff, vendors, and third parties.
• Monitor and replenish office supplies, pantry items, stationery, and printing materials.
• Coordinate printing requirements such as company letterheads, envelopes, and name cards.
• Process, verify, and maintain filing of invoices, contracts, and administrative records.
• Liaise with landlords, contractors, and vendors on facilities maintenance, repairs, renewals, quotations, and operational issues.
• Manage security administration, including access card control, surveillance monitoring, visitor entry systems, and monthly security reporting.
• Oversee office facilities compliance matters, including fire safety equipment checks and premises security coordination.
• Track departmental budgets (OPEX, CAPEX, welfare spending) to ensure cost control and budget adherence.
• Maintain office administration records such as fixed asset inventory, seating plans, staff listings, key control logs, memo tracking, and contract storage.
• Coordinate corporate services including car rental renewals, season parking, insurance renewals, hotel arrangements, and offsite document storage.
• Support staff engagement and welfare initiatives, including company events, festive activities, team-building events, webinars, and employee appreciation arrangements.