Admin Manager

Please email your application to [email protected]

Job Description:

1. Report directly to the Director.

2. Handles general office tasks and administrative duties, such as organizing schedules, entering data, maintaining office equipment, building management/facilities, office tidiness/cleaniness.

3. Handles documents such as enquires, Quotations, DO, PO, Invoices and e-filing.

4. Coordinating, monitoring existing projects and assigning new projects for internal departments.

5. Provide general administrative support to related internal departments.

6. Data entry and record keeping.

7. Liaise with vendors and clients.

8. Vet through incoming tenders and to note down tender due date, project start and end date, tender submission instructions/requirements and mode of submission.

9. Formulate and compile customer enquiries, tenders and RFQs for the submission of bid proposals to customers. Coordinate, prepare and compile bid submission documents.

10. Ensure that tender submissions are standardized in terms of format, font, logo, etc. and in line with customer’s tender requirements.

11. Maintain records of tenders in internal reports and tender document management system.

12. Facilitate hand over of successful bids to Operations and Project teams

13. Identify and raise and concern regarding project progress and status and keep track on the timeline

14. Invigilate the progress of projects – Ensuring work is delivered, to be aware of projects statuses, look far and sound out any concerns regarding the project fulfilment.

15. Ad-hoc/Miscellaneous tasks assigned.

Requirements:

1. Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Business studies/ Administration/Management, Art/Design/Creative Multimedia/ Mass Communications or equivalent.

2. Able to work under pressure and prioritizing multiple tasks (ability to manage multiple RFQs simultaneously) with strict timeline.

3. Familiar with Tendering Process and with prior experience preferred.

4. Good interpersonal, written & verbal communication skills.

5. Highly driven and independent personality.

6. Good analytical and problem-solving skills.

7. Attention to details. Ability to maintain confidentiality of company information.

8. Computer-literate, proficient in MS Office, Adobe Acrobat.

9. Good written and verbal communication skills.

10. Have knowledge of browsing through websites, platforms/portals.

11. Time-management skills and ability to multi-task and prioritize work.