Administrative Associate (6 Month Contract)

This position is located at 7 Sunview Rd, Singapore 627618 and will require to be on site 5 days a week.

Position Summary

Help keep fresh produce moving from suppliers through our distribution centre and into stores. In this role, you’ll combine hands-on work at the distribution centre with reporting and coordination. You’ll track stock and supplier claims, support quality checks, and help resolve issues before they affect supply.

What you’ll do

• Match purchase orders, delivery orders and invoices, and prepare accurate documents for Finance.
• Track supplier credit note claims, returns, write-offs and sorting cases through to resolution.
• Extract daily SAP and warehouse system reports, and share stock availability and supply updates with Buyers.
• Support receiving and quality checks at the distribution centre, including sorting non-conforming produce.
• Coordinate Singapore Food Agency inspections and prepare the required shipment documents.
• Work with suppliers, transporters, service providers and internal teams to follow up on operational issues.

What we’re looking for

• Diploma or Higher Nitec in Logistics, Supply Chain, Business Administration or a related field.
• Ideally 1–2 years’ experience in warehouse operations, fresh produce, FMCG distribution or administrative support. Relevant fresh graduates are welcome to apply.
• Comfortable using Excel
• Organised, accurate and able to follow through on several tasks at once.
• Clear communication skills and willingness to work on-site in a cold-chain distribution centre.
• Able to support occasional Saturday duties when scheduled.