HR Executive [SL]

1. Recruitment and Onboarding

• Manage recruitment coordination, including job postings, interview arrangements, candidate communication and employment documentation.

• Coordinate new employee onboarding, orientation and internship programmes.

• Liaise with schools and educational institutions regarding internship placements.

2. Employee Lifecycle and Records Management

• Manage employee lifecycle administration, including confirmations, transfers, promotions, resignations and offboarding.

• Maintain accurate employee records and update the Human Resource Information System (HRIS).

• Administer leave applications, monitor leave balances and ensure accurate leave records.

3. Work Pass and Foreign Workforce Administration

• Handle Work Permit, S Pass and Employment Pass applications, renewals and cancellations.

• Monitor work pass expiry dates, foreign worker quotas and levy obligations.

• Coordinate dormitory and accommodation matters for migrant construction workers in accordance with applicable MOM requirements and legislation.

4. Payroll and HR Reporting

• Prepare and verify payroll-related information, including attendance, overtime, leave and allowances.

• Assist with government-paid leave claims, including maternity, paternity and childcare leave, as well as National Service (NS) make-up pay.

• Prepare monthly HR reports and support statutory survey submissions.

5. Training and Certification

• Coordinate employee training programmes, course registrations and licence renewals.

• Maintain training records and monitor course and certification expiry dates.

6. Employee Relations and Benefits

• Respond to employee enquiries regarding HR policies, leave, benefits and employment matters.

• Administer employee benefits, including medical insurance, health screenings and wellness claims.

• Support HR policy implementation, employee engagement initiatives and HR projects.

7. General Administration

• Handle office administration, document preparation, filing and office supply procurement.

• Coordinate company events, employee engagement activities and corporate social responsibility (CSR) programmes.

• Provide reception support when required, including attending to visitors, handling calls and managing incoming and outgoing mail.

8. Stakeholder Coordination

• Liaise with internal departments, government agencies and external vendors on HR and administrative matters.

• Provide support to the Admin & HR team and other departments as required.

• Perform other duties assigned by the immediate supervisor.
  

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