Finance & Admin Executive (Flavour & Fragrance) - [LL]

Job Overview

Established flavour and fragrance company located in the West region, seeking a resourceful and proactive Finance and Admin Executive. This is a hybrid role (comprising approximately 60% Accounting and 40% Office Administration) that handles day-to-day accounting functions, financial reporting support, and essential administrative coordination. The ideal candidate brings basic accounting professionalism, clear communication skills, and a hands-on approach to ensuring smooth general office operations.

Key Responsibilities

Accounting & Financial Support (60%)

• Accounts Receivable (AR): Manage AR processes, including receipt processing, conducting regular follow-ups with customers on outstanding payments, and performing age analysis to support cash flow management.

• Accounts Payable (AP): Handle AP functions such as invoice and payment processing. Resolve invoice, purchase order, or billing discrepancies directly with vendors and internal teams.

• Reporting & General Ledger: Assist in the preparation of daily Sales reports. Prepare and post accurate monthly journal entries (e.g., prepayments, accruals, depreciation).

• Reconciliations & Compliance: Prepare monthly balance sheet schedules and bank reconciliations. Prepare GST returns and ensure timely tax filings in strict compliance with local regulations.

• Audit & Ad-Hoc Finance: Assist with internal and external audit queries, compile required schedules for auditors, and actively contribute to finance-related initiatives to support business growth.

Office Administration & Coordination (40%)

• Front Desk & Office Management: Serve as the primary point of contact for office inquiries, visitor reception, mail sorting, and deliveries. Ensure a clean, organized, and professional office environment.

• Facilities & Inventory: Manage office supply inventory, monitor pantry stock, and oversee basic office equipment maintenance. Liaise closely with non-trade vendors, service providers, and building management.

• HR Support & Employee Engagement: Assist with employee onboarding administrative tasks (such as issuing access passes and workstation allocation). Organize internal office events and team-building activities.

• General Support: Perform any other ad-hoc operational and administrative duties as required by management.

Requirements & Qualifications

• Experience: 1 to 2 years of relevant working experience in accounting and general office administration. Entry-level candidates or junior executives looking to grow their careers in a corporate environment are highly welcomed to apply.

• Core Competencies: Solid understanding of basic accounting principles (AR, AP, GL, and GST reporting) and standard office administrative procedures.

• Soft Skills: Clear verbal and written communication skills, resourcefulness, and a proactive, organized approach to multitasking across both finance and admin duties.

Working Hours & Location

• Work Schedule: Monday – Friday (8:30 AM – 5:30 PM)

• Location: West Region

• Company Industry: Flavour and Fragrance

• Employment Type: Full-time

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