Administrative Assistant (6 months contract)

Some of the things you’ll be doing:

• Provide administrative support to the corporate secretarial team on various matters, including but not limited to:
• Updating of clients’ minutes book and internal database.
• Maintaining of files (including job files, vendor files and other files related to the Company's operations)
• Preparation of corporate secretarial documents
• Handling mails and courier services
• Assisting with billing matters including matching of invoices, preparation of payment vouchers and tracking of payment status. Manage/liaise with vendors or external parties whenever necessary
• Liaise with clients on general administrative matters
• Liaise and coordinate with internal and external parties, including solicitors and regulatory bodies when required
• Strengthen long-term relationships with our customers and business partners by providing excellent services
• Any other Ad-hoc duties as assigned
  

What technical skills, experience, and qualifications do you need?

• 1 year of prior experience in similar administrative roles
• Ability to speak mandarin preferred as this role will involve coordination and speaking with Chinese clients and reviewing Chinese documents
• Able to multitask and work within tight timeline
• Detail oriented; demonstrates thoroughness and strong ownership of work
• Positive working attitude with pleasant personality
• Pro-active, self-motivated, independent and responsive
• Good interpersonal, organizational and communications skills
• Proficient in MS Office (MS Excel and MS Word)