Project Coordinator

Role Summary

Based at our Tuas South office and reporting to the Project Manager, the Project Coordinator runs the day-to-day coordination of NCPL’s building maintenance term contract — taking each work order from instruction through to completion, valuation and close-out, and keeping many small jobs moving across different buildings at the same time.

Key Responsibilities

1. Work orders and site coordination

• Receive, register and track maintenance work orders from instruction through to sign-off, and keep the work order register up to date.
• Plan daily manpower, materials, plant and transport across multiple concurrent jobs.
• Meet the response and rectification times set out in the contract, and attend urgent call-outs on a shared standby roster.
• Attend site to inspect and diagnose faults before works start, so the right trade, materials and access are mobilised the first time.
• Arrange site access — permits to work, passes, and shutdown windows with building occupants.

2. Multi-Trade Building Maintenance Works

• Coordinate multi-trade maintenance, repair, replacement and A&A works — plumbing, roofing and waterproofing, concrete repair, steelwork, carpentry, ironmongery, glazing, partitions, ceilings, floor and wall finishes, painting, drainage and associated M&E.
• Source and coordinate materials, subcontractors and specialist trades, including asbestos removal, facade cleaning, sewerage cleaning, and the annual certification of fall-arrest lifelines and anchor points.
• Carry out site measurement and verification before and after works.

3. Term Contract Administration and Claims

• Price works against the contract Schedule of Rates, and prepare star-rate items where scope falls outside it.
• Prepare daywork sheets and have them signed on site at the time of the work.
• Prepare monthly claims with measurement sheets, site records and photographic documentation; track certification and payment.
• Maintain records for variations, additional works and back-charges.

4. Documentation and Submissions

• Prepare method statements, risk assessments, safe work procedures and permits to work.
• Prepare weekly and monthly progress reports, and maintain site records and handover documentation.
• Support compliance with the Workplace Safety and Health Act and regulations, the client’s site safety and security requirements, and the company’s management system procedures.
• Undertake other duties reasonably required to support contract delivery.

Requirements

• Bachelor's Degree in Civil Engineering, Structural Engineering, Building/Construction Management or equivalent. (Minimum Diploma with 5+ years of relevant experience will also be considered.)
• Minimum 3 years’ experience in building maintenance, facilities maintenance, A&A or term contract works.
• Experience with term contracts, schedule-of-rates pricing and work order based maintenance works is a strong advantage.
• Able to read architectural, structural and M&E drawings and work from a schedule of rates or bill of quantities.
• Competent in Microsoft Word, Excel and PowerPoint.
• Strong written and verbal communication skills, with the discipline to meet deadlines and work independently with minimal supervision.
• Able to work across multiple concurrent job sites and respond to reactive maintenance requirements.
• Willing to work alternate Saturdays.