Legal Secretary

Our Client, a Prestigious International Law Firm in Singapore is seeking for a Legal Secretary for their growing organisation.

Location: Central Singapore

Job Summary:

The Legal Secretary provides administrative and secretarial support to the legal professionals. She handles day-to-day operational tasks, calendar and client management, basic legal documentation, and confidential correspondence to ensure the smooth and efficient running of the fee-earners’ legal practice.

Responsibilities:
Administrative & Calendar Management

• Executive Support: Manage complex diaries, schedule client meetings, court dates,internal sessions, and travel arrangements (domestic and international).
• Inbox and Mail Management: Screen and prioritize incoming emails, mail, and phonecalls; draft preliminary responses whenever required.
• Billing and Expense Tracking: Assist fee-earners with monthly billing cycles, time sheet entries, expense reimbursement reports, and tracking outstanding client invoices.

Legal & File Documentation

• Document Preparation: Draft, format, edit, and proofread legal correspondence, agreements with high accuracy.
• Document Management: Maintain physical and electronic filing systems, ensuring all casefiles and documents comply with data protection and retention policies.

Requirements:

• At least 4 to 5 years of secretarial experience within a law firm
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Meticulous Attention to Detail: Error-free formatting, legal citation awareness, and grammar precision.
• Discretion & Confidentiality: Absolute adherence to legal ethics and client confidentiality regulations.
• Time Management: Strong ability to prioritize urgent legal deadlines under pressure.
• Ability to work collaboratively with stakeholders at all levels.