HR Executive (5 days) [SL]

1. Recruitment and Onboarding

• Coordinate end-to-end recruitment activities, including preparing job advertisements, screening applications against job-related criteria, arranging interviews, communicating with candidates, and preparing employment documentation.
• Coordinate onboarding arrangements for new employees, including orientation, documentation, and relevant internal introductions.
• Manage internship coordination, including candidate sourcing, onboarding arrangements, and liaison with schools, colleges, and training institutions.

2. Employee Lifecycle and Records Management

• Manage employee administration throughout the employment lifecycle, including confirmation of employment, transfers, promotions, resignations, and offboarding.
• Maintain accurate and up-to-date employee records, personnel files, and Human Resources Information System (HRIS) data.
• Administer leave applications, monitor leave balances, maintain leave records, and respond to related employee enquiries.

3. Work Pass Administration and Foreign Workforce Coordination

• Coordinate work pass applications, renewals, cancellations, and related documentation for foreign employees, including Work Permits, S Passes, and Employment Passes.
• Monitor work pass expiry dates and maintain records relating to foreign worker quotas, levies, and applicable administrative requirements.
• Coordinate dormitory arrangements and housing documentation for migrant construction workers, and support compliance with applicable Ministry of Manpower (MOM) requirements.
• Maintain relevant records and coordinate with the appropriate stakeholders to support compliance with the Employment of Foreign Manpower Act (EFMA) and other applicable employment requirements.

4. Payroll, Leave Claims and HR Reporting

• Coordinate monthly payroll preparation by compiling and checking attendance, leave, overtime, allowance, and other payroll-related information.
• Assist with the preparation and submission of applicable government-paid leave claims, including maternity, paternity, childcare leave, and National Service (NS) make-up pay claims.
• Prepare monthly HR reports and assist with statutory surveys, required submissions, and other HR-related reporting.

5. Training and Certification Coordination

• Coordinate employee training programmes, course registrations, licence renewals, and certification arrangements.
• Maintain training and certification records, monitor expiry dates, and follow up on required renewals.
• Liaise with training providers and relevant stakeholders to facilitate employee training and certification requirements.

6. Employee Relations, Benefits and HR Projects

• Address employee enquiries regarding HR policies, leave entitlements, benefits, and employment-related administrative matters.
• Administer employee benefits, including medical insurance, health screenings, and wellness claims, ensuring accurate processing and timely follow-up.
• Support the implementation and communication of HR policies, procedures, employee engagement initiatives, and workplace programmes.
• Coordinate and support HR improvement initiatives and ad-hoc projects as required.

7. General Administration and Office Support

• Oversee routine administrative tasks, including document preparation, filing, record maintenance, and office supplies procurement.
• Coordinate company events, employee engagement activities, and corporate social responsibility (CSR) programmes.
• Provide reception and front-desk coverage when required, including attending to visitors, handling incoming calls, and managing incoming and outgoing mail.

8. Stakeholder Liaison and Other Responsibilities

• Liaise with internal departments, relevant government agencies, educational institutions, and external service providers on HR and administrative matters.
• Coordinate with relevant stakeholders to facilitate the timely completion of HR processes and administrative requirements.
• Provide HR and administrative support to other departments or business units when required.
• Perform other relevant duties assigned by the immediate supervisor.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

EA License No: 20C0270

Wecruit Pte Ltd