Personal Assistant to Founder

We are seeking a proactive and discreet Personal Assistant to provide comprehensive support to our female Founder. The role involves managing complex, multi-time zone calendars, coordinating cross-border travel, facilitating meeting logistics, handling bilingual correspondence, maintaining confidential documentation, and addressing ad hoc business and personal matters.

Key Responsibilities

Oversee multi-timezone scheduling, arrange meetings, and prepare briefing materials.

Execute end-to-end international travel arrangements, including flights, accommodations, ground transportation, and reservations.

Compose bilingual correspondence, screen communications, and prioritize non-urgent inquiries.

Maintain confidential files, manage contact databases, and conduct background research.

Process receipts, monitor multi-currency expenditures, and prepare reimbursement reports.

Coordinate business hospitality and select personal administrative tasks.

Requirements

Fluency in English and Chinese (written and spoken).

Proficiency in Microsoft Office, Outlook Calendar, cloud-based documentation, and WhatsApp.

Minimum of two years of experience as a Personal Assistant or Executive Assistant supporting C-suite executives.

Uncompromising confidentiality, high emotional intelligence, proactive orientation, and strong anticipatory skills.

Exceptional multitasking ability, meticulous attention to detail, and effective crisis management.

Stable temperament, respect for professional boundaries, and strict discretion.

Preferred Qualifications

Experience arranging travel between Singapore, China, and international destinations.

Foundational knowledge of finance or invoice reconciliation.

Prior experience supporting female leaders.

Desired Attributes: Reliable, composed, service-oriented, and self-motivated.