Purchaser cum Admin Executive

Key Responsibilities

Purchasing & Procurement

• Source, compare and procure materials, products and services for ongoing projects
• Liaise with local and overseas suppliers and subcontractors (mainly China) on quotations, specifications, pricing, lead times and delivery
• Obtain and evaluate quotations, prepare comparison summaries and recommend suppliers
• Issue purchase orders and track orders through to delivery, including follow-up on delays, defects and replacements
• Coordinate with forwarders and suppliers on shipping, import documentation and site/warehouse deliveries
• Work closely with project managers and site teams to understand project requirements, schedules and material specifications
• Maintain supplier database, price records and procurement documentation
• Verify supplier invoices against POs and delivery orders before submission to accounts

Administration

• Provide general office administration, including filing, document control and record keeping
• Prepare and format correspondence, quotations, letters and reports
• Support project documentation (e.g. submissions, delivery records, progress claims support)
• Assist with HR and payroll-related admin where required
• Handle phone calls, emails and day-to-day office matters

Requirements

• Diploma or degree in any discipline; Building, Architecture, Engineering or Supply Chain is a plus
• Prior experience in purchasing, procurement or admin within construction, architecture, interior design or building materials preferred
• Good written and spoken English and Chinese (Mandarin), as the role requires regular communication with suppliers and subcontractors in China
• Organised, detail-oriented and able to manage multiple orders and deadlines
• Confident negotiator and clear communicator
• Proficient in Microsoft Office (Excel, Word, Outlook); WeChat for supplier communication
• Team player who takes initiative and is willing to learn

What We Offer

• Attractive remuneration, commensurate with experience
• Centrally located office with good transport access
• Young, supportive team and friendly working environment
• Exposure to the full project cycle, from sourcing to site delivery
• Strong growth potential as the company expands