Engineering Coordinator

JOB DESCRIPTION

To provide administrative and operational support to the Engineering Department, ensuring effective coordination of maintenance requests, preventive maintenance, contractors,purchasing and departmental records.

Key Responsibilities:

1. Maintenance Coordination

• Receive, record and followup on maintenance requests and work orders.
• Coordinate preventive maintenance schedules and monitor completion of maintenance works.
• Liaise with external contractors and service providers for repairs, servicing and inspections.
• Follow up on outstanding defects and report urgent maintenance issues to the Chief Engineer.

2. Administration &Documentation

• Maintain records of work orders, equipment servicing, repair history and maintenance schedules.
• Assist in preparing monthly engineering reports, including but not limited to work order status and outstanding defects, preventive maintenance schedules and completion, and OPEX and CAPEX spending and project progress.
• Prepare maintenance reports, checklists and departmental correspondence.
• Maintain proper filing of equipment manuals, warranties, service contracts and statutory inspection records.

3. Purchasing & Inventory

• Raise purchase requisitions for engineering materials, spare parts, tools and supplies.
• Follow up on quotations,deliveries and invoices with suppliers and relevant departments.
• Monitor inventory levels and assist with stock takes.

4. Safety & Compliance

• Assist in coordinating statutory inspections, equipment servicing and safety checks.
• Maintain relevant inspection and compliance records.
• Support the implementation of hotel safety procedures and departmental SOPs.

5. Departmental Coordination

• Liaise with other hotel departments on maintenance requirements and work schedules.
• Coordinate contractor visits and maintenance work to minimise disruption to hotel operations.
• Provide administrative support to the Chief Engineer and Engineering team.

6. General Responsibilities

• Comply with hotel policies,safety standards and operational procedures.
• Perform any other duties as assigned by the Chief Engineer.

Requirements:

• Diploma in Business Administrative.
• Minimum 1–2 years of relevant experience in engineering administration or maintenance coordination, preferably in the hotel or hospitality industry.
• Proficient in Microsoft Office and basic administrative tasks.
• Good organisational, communication and coordination skills.
• Able to work independently, follow up on outstanding matters and meet deadlines.
• A team player with a positive attitude and willingness to learn.