Purchasing Executive - Corporate Procurement (Based in Tuas)

Our client is seeking a resourceful and cost-conscious Purchasing Executive to manage the procurement of office supplies, IT equipment, furniture, facilities-related materials, maintenance services and other operational requirements across the Group.

You will oversee the full purchasing process, from sourcing and quotation evaluation to purchase order processing, delivery coordination and documentation. This role requires sound commercial judgement, efficient execution and a strong sense of ownership to ensure timely purchases and good value for the company.

Key Responsibilities

Procurement and Supplier Management

• Manage end-to-end local and overseas procurement, including supplier sourcing, commercial negotiations, purchase order processing, shipping arrangements, logistics coordination and final delivery to the company’s warehouse.

• Source suitable suppliers and evaluate quotations based on price, quality, suitability, reliability and delivery lead time.

• Negotiate competitive pricing, payment terms and delivery schedules.

• Identify alternative suppliers and practical solutions to meet operational requirements.

• Monitor supplier performance and follow up on outstanding orders, deliveries and payment status.

• Coordinate with overseas suppliers, freight forwarders, shipping agents and internal teams to ensure the safe and timely delivery of goods, including large items.

• Oversee shipping documentation, customs clearance, cargo insurance and delivery arrangements, ensuring shipment requirements, costs and responsibilities are clearly agreed upon.

• Monitor shipment schedules, resolve shipping and logistics issues, and coordinate unloading and receiving arrangements with the Warehouse team.

Cost Control and Purchasing Evaluation

• Review purchase requests and recommend practical, cost-effective alternatives.

• Assess specifications and pricing to identify unnecessary expenditure.

• Maintain price comparisons and monitor historical purchasing costs.

• Identify opportunities for bulk purchasing, supplier consolidation and recurring cost savings.

• Ensure purchases meet operational needs and provide value for money.

Planning and Department Coordination

• Work closely with HR, Administration, Finance, IT, Facilities and other departments to understand purchasing needs.

• Anticipate recurring requirements and plan purchases in advance.

• Prioritise urgent requests and monitor supplier lead times to minimise delays.

• Resolve purchasing issues independently and escalate exceptions with proposed solutions.

Documentation and Compliance

• Maintain accurate supplier information, purchase histories, cost comparisons and supporting documents.

• Ensure correct item descriptions, cost classifications and inventory or asset codes, where applicable.

• Track purchase orders, deliveries, invoices and payment status.

• Coordinate with Finance on invoice submission and payment follow-up.

• Ensure procurement activities comply with company policies and approval procedures.

Requirements

• At least 2–3 years of relevant purchasing or procurement experience.

• Experience in general procurement, office administration, facilities or corporate purchasing is preferred.

• Strong knowledge of international shipping terms and Incoterms, freight arrangements, import procedures and shipping documentation.

• Proven hands-on experience in managing the full overseas purchasing cycle, from sourcing and negotiation through to shipment, customs clearance and delivery to the warehouse.

• Experience coordinating international shipments of large vehicles, machinery or heavy equipment is preferred.

• Strong negotiation skills, commercial awareness and understanding of cost control.

• Good logical reasoning, critical thinking and problem-solving skills.

• Resourceful and able to source suppliers independently.

• Proficient in Microsoft Excel and purchasing or ERP systems.

• Strong organisational skills and attention to detail.

• Able to work efficiently and accurately under pressure.

• Proactive, dependable and responsive, with the ability to follow through on purchases with minimal supervision.