Admin Executive (HR & PA Support)

Job Summary

We are seeking a detail-oriented and dependable Admin Executive to manage office administration, provide HR operational support, and assist senior management with minor personal assistant duties. This role is ideal for someone who enjoys coordinating people, processes, and day-to-day operations while maintaining confidentiality and professionalism.

Key Responsibilities

Administrative Duties （60%）

• Manage daily office operations, documentation, and filing systems
• Handle incoming calls, emails, and general correspondence
• Coordinate office supplies, vendors, facilities, and maintenance
• Schedule meetings, prepare agendas, and record minutes
• Maintain databases, trackers, and internal reports
• Handle ad-hoc administrative tasks as assigned

HR Support Responsibilities (20%)

• Maintain employee records, HR files, and personnel documentation
• Support onboarding and exit processes (offer letters, joining formalities, exit checklists)
• Track attendance, leave, holidays, and overtime records
• Coordinate payroll inputs, reimbursements, and benefits documentation
• Support performance review cycles and HR audits
• Assist in organizing employee engagement activities, trainings, and events
• Act as a point of contact for basic employee HR queries
• Ensure HR policies and procedures are followed and properly documented

Personal Assistant (Minor) Duties (20%)

• Manage calendars and appointments for senior management
• Assist with travel arrangements, bookings, and itineraries
• Draft emails, reports, presentations, and correspondence as required

Required Skills & Qualifications

• Bachelor’s degree in Business Administration, or related field preferred
• 2–4 years of experience in administration with HR support exposure
• Good knowledge of basic Admin processes and labor compliance
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in MS Office and HRIS tools (if applicable)
• High level of discretion and confidentiality

Preferred Attributes

• Experience in payroll support & in government grants, subsidies, or claims administration (e.g. government support schemes, funding applications, reimbursement claims)
• Proactive, dependable, and detail-oriented
• Ability to work independently with minimal supervision

Work Environment

• Office-based role with standard working hours.