Administration & Operations Manager

Engagement Type: Contract for Service (Ongoing Part-Time Engagement)

About the Methodist Church in Singapore (MCS)

The Methodist Church in Singapore (MCS) is a connectional church comprising the General Conference, three Annual Conferences, local churches, and various agencies and organisations. The General Conference (GC) is the highest body of the MCS, responsible for legislation, policy, and the overseeing of its various agencies, including the programme agencies responsible for education, missions, and welfare services.

About the Methodist School of Music (MSM)

The Methodist School of Music (MSM) is an agency of the Methodist Church in Singapore, dedicated to nurturing musical excellence and supporting worship and music ministry. Through music education, training and programmes, MSM seeks to equip individuals and enrich the musical life of churches and the wider community.

About the Role

MSM is seeking an experienced and resourceful Administration & Operations Manager to oversee the school's administrative and operational functions, strengthen internal processes and ensure the effective management of its facilities and resources.

This role is offered on an ongoing part-time Contract for Service basis,providing an opportunity for an experienced professional to contribute operational expertise and leadership in support of MSM's mission.

Key Responsibilities

Administration& Operations Management

• Oversee daily school operations and provide leadership and guidance to the administration team.
• Manage administrative processes, student records, fee payment records and office activities to ensure operational efficiency.
• Review and enhance operational systems, policies, procedures and best practices.
• Coordinate procurement, external service providers and logistical arrangements for meetings, programmes and events.
• Ensure resources are managed efficiently and cost-effectively.

Technology & Systems Management

• Oversee the effective functioning of the school's technology infrastructure and administrative systems.
• Support technology integration and process improvements to enhance administrative and academic operations.

Facilities & Compliance Management

• Oversee facilities maintenance, security, safety and the overall school environment, including renovation works where required.
• Liaise with external vendors and service providers on maintenance and facilities-related matters.
• Ensure compliance with applicable legal and regulatory requirements, including the Personal Data Protection Act (PDPA).

Organisational Collaboration & Support

• Work closely with MSM's leadership to develop, implement and enhance organisational policies and procedures.
• Facilitate effective communication and collaboration across departments to support MSM's operational objectives and mission.

Requirements

• Diploma or degree in Business Administration, Operations Management or a related discipline.
• Proven experience in administration and operations management, preferably in an educational institution, school or similar environment.
• Demonstrated leadership experience in supervising teams, managing resources and improving operational processes.
• Strong organisational, problem-solving and interpersonal skills, with the ability to manage multiple priorities independently.
• Proficient in Microsoft Office applications and comfortable with technology-driven administrative systems.
• Available to provide on-site operational support outside agreed service hours, including evenings and weekends, subject to operational needs and prior mutual agreement.

Engagement Arrangement

This position is offered under a Contract for Service on an ongoing part-time engagement basis.

The appointed individual will serve as an independent service provider, working closely with MSM's designated representative to deliver the agreed scope of services and operational outcomes.

Service schedules, on-site attendance and other engagement arrangements will be mutually agreed upon based on MSM's operational requirements.

Why Join Us?

At MSM, your contribution goes beyond managing daily operations. You will play an important role in creating an efficient, welcoming and supportive environment where music education, worship ministries and community outreach can thrive.

Be part of a team that connects people, strengthens communities and transforms lives through music.

Please indicatethe following information in your profile:

• Current & Expected Service Fee

• Availability to commence work

We regret that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence. By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information for the processing of your job application.