Administrative Executive

DUTIES AND RESPONSIBILITIES

1. Admission & Withdrawal (40%)

• Assist in admission enquiries
• Execute student admission process
• Maintain accurate and relevant data collection & school database systems
• Timely submission of admission & withdrawal data to external agencies
• Maintain concise and up-to-date school’s website content under admission and school happenings
• Provide briefings & talks etc. to internal stakeholders and external stakeholders on school admission and onboarding of students and parents / caregivers
• Collaborate with internal and external stakeholders to ensure optimal school enrollment, efficient enrollment processes and effective onboarding of students and parents / caregivers

2. Management of Data and Information (20%)

• Assist in the management and upkeep of administrative databases
• Assist in the analysis and provision of statistical reports and data to internal and external stakeholders
• Review and enhance effectiveness and efficiency of administrative functions and systems

3. Event Planning and Support (20%)

• Plan, coordinate, execute and review all Admin-led, including liaising with both internal and external stakeholders to ensure event success.

4. School Communication (10%)

• Ensure all communications align with school protocols and AA(S)/Eden brand
• Update communication content for school programmes, events, operations and school website and digital platforms
• Review and promote effective communication methodologies & strategies
• Provide administrative support to facilitate communication with external and internal stakeholders e.g. draft consent forms, disseminate and collate returns of forms and data, etc.
• Assist in data tracking and update of databases and perform simple analysis to generate reports to external and internal stakeholders.

5. Others (10%)

• Be a buddy to Inclusive Hires in the Admin Department, working with E2C Coaches to support their learning and generalization of skills
• Support other administrative & operational duties
• Participate in school and AAS wide programmes and events
• Participate in a working committee to advance school’s vision and mission
• Undertake tasks and duties as assigned by Administration Manager and Principals to meet organisational needs