Project Admin Coordinator

Job Purpose

To provide administrative, documentation, procurement, and project coordination support to ensure smooth daily operations and timely project execution. Work closely with the Project Manager, site teams, consultants, subcontractors, and suppliers.

Job Responsibilities

• Maintain and organize project documents, reports, records, and submissions.

• Coordinate with clients, consultants, subcontractors, suppliers, and site personnel.

• Arrange project meetings, site visits, inspections, and prepare meeting minutes.

• Monitor project schedules, progress updates, and outstanding matters.

• Assist with procurement, quotations, purchase orders, and material deliveries.

• Coordinate site manpower, equipment, materials, and daily operations.

• Assist with invoices, payment follow-ups, permits, and authority submissions.

• Provide general administrative support and perform other duties as assigned.

Job Requirements

• Diploma or equivalent qualification in a relevant discipline.

• Experience in construction project administration or coordination preferred.

• Familiar with project documentation, procurement, and site coordination.

• Proficient in Microsoft Office (Word, Excel, Outlook).

• Good communication, organizational, and multitasking skills.

• Able to work independently and coordinate effectively with various stakeholders.