ADMIN ASSISTANT

1. General Administration

• Handle daily administrative and clerical duties.

• Maintain and organize company files, records and documents.

• Prepare letters, reports, quotations, invoices and other documents.

• Manage incoming and outgoing correspondence, emails and phone calls.

2. Office Management

• Coordinate office activities and maintain office supplies.

• Arrange meetings, appointments and business schedules.

• Ensure the office environment is organised and well maintained.

• Liaise with suppliers, clients and external parties.

3. Documentation and Data Entry

• Perform data entry and maintain accurate records.

• Prepare, update and verify company documents.

• Maintain proper filing systems for easy reference.

• Handle confidential information responsibly.

4. Accounts and Finance Support

• Assist with invoice preparation and payment tracking.

• Maintain payment records and expense reports.

• Coordinate with the accounts department regarding billing and payments.

• Assist in preparing basic financial reports.

5. Human Resource Support

• Assist with employee records and documentation.

• Coordinate staff attendance, leave records and onboarding.

• Support recruitment and interview arrangements.

• Assist with payroll preparation and other HR-related administrative tasks.

6. Coordination and Communication

• Coordinate with management, employees, customers and suppliers.

• Follow up on pending documents and administrative matters.

• Perform other administrative duties assigned by management.

Required Skills

• Good communication and interpersonal skills.

• Proficiency in Microsoft Office (Word, Excel and Outlook).

• Good organizational and time-management skills.

• Attention to detail and accuracy.

• Ability to multitask and work independently.

• Good documentation and record-keeping skills.