Onsite Relocation Coordinator (Laboratory Relocation)

Role Overview

We are seeking a hands-on, highly organized Onsite Relocation Coordinator to support the ground execution of a complex laboratory relocation at both origin and destination sites. You will direct daily move operations, lead onsite coordination teams, supervise vendors, and ensure all activities are delivered smoothly per project plan.

Key Responsibilities

• Onsite Team & Move Leadership: Lead a team of relocation coordinators to execute daily move schedules across pre-, during, and post-relocation phases at origin and/or destination sites.
• Asset & Inventory Control: Manage equipment labelling, asset lists, and large Excel-based datasets to ensure every item is accurately tracked and accounted for end-to-end.
• Vendor & Contractor Supervision: Monitor, direct, and escort movers, equipment specialists, and contractors onsite to ensure strict compliance with safety and move protocols.
• Site Logistics Management: Coordinate building access, loading bays, cargo lifts, and internal movement routes in partnership with site representatives and core project leads.
• Operational Issue Resolution: Provide active, on-the-ground support to troubleshoot bottlenecks immediately and keep daily move milestones on track.
• Tracking & Reporting: Maintain accurate onsite trackers and move documentation, providing real-time progress and exception updates to the Move Day Operations Lead or Project Manager.

Requirements

• Diploma or equivalent qualification with hands-on experience in onsite project coordination, relocation, logistics, facilities management, or laboratory operations.
• Proven ability to direct ground teams, external vendors, and concurrent activities coordinating in fast-paced environments.
• Solid proficiency in Microsoft Excel, specifically in managing large asset inventories list and live tracking sheets.
• High attention to detail, clear communication across stakeholders, and the ability to execute independently against a master move plan.
• Flexibility and willingness to work extended or non-standard hours during peak move windows, where required.

Reg No. R1100673

EA No. : 99C3289