6 Months Finance Operations Executive (Education Sector) #NJN

Pioneer

8.30am - 5.45pm (Mon - Thurs), 8.30am - 5.15pm (Fri)

$3,500-$4,200 (depending on experience)

Service Delivery:

• Manage and ensure accurate, complete, and timely disbursements for Staff Travel and Regular Claims.
• Process and verify claims in Expense Claim System (ECS) are duly approved and comply with financial policies and guidelines.
• Review and verify the accuracy and completeness of supporting receipts and relevant documents.
• Resolve claim discrepancies and non-compliance cases related to claim processing and escalate to Accounts Payable Lead, if necessary.
• Reconcile completeness of data interfaced to SAP against ECS record. Identify and rectify any discrepancies or errors.
• Conduct regular quality checks on processed claims to ensure accuracy and compliance with university standards.

Operational Governace and Excellence:

• Follow up balance sheet accounts e.g., Central Travel Account (CTA) & Corporate Credit Card (CTC) Clearing to ensure aged items are cleared timely.
• Follow up with Schools/Departments/Centres users to ensure long outstanding claims are cleared on timely manner for proper recording of university expenditure.
• Follow up and monitor closely with employees to ensure recovery of personal expenses incurred in Corporate Card is duly refunded to university.
• Assist in providing documents and attending queries raised by internal and external auditors on the grant, internal statutory accounts.

Requirements:

• Diploma or Degree in Accounting, Finance or other related discipline or equivalent experience.
• With 1 – 2 years of relevant working experience in Accounts Payable, preferably in claim processing.
• Knowledge of Expense Claim or SAP system.
• Good knowledge of Microsoft office applications.

Jessica Nguyen Huynh Thanh Truc

CEI Reg. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.