1 Year Admin Assistant (Up to $2900) #NJN

Alexandra Road

1 Year Contract

8.30am to 6.30pm (Mon)

8.30am to 6.15pm (Tues to Fri)

$2700 to $2900 + 1 month completion bonus

What You’ll Be Doing

As an Admin Assistant, you will support the Facilities, Corporate Services & Projects team across facilities operations, office administration, projects, tenders and corporate social responsibility programmes.

• Coordinate facilities maintenance, site inspections and follow-up actions with vendors, contractors, landlords and internal teams.
• Handle purchase requisitions, purchase orders, quotations and invoices, ensuring documents are complete and payments are processed accurately.
• Maintain facilities contracts, maintenance and utility records, audit documents and other administrative records.
• Support workplace safety, risk assessments, access administration and compliance activities.
• Provide administrative support for tenders, renovation projects and business continuity activities, including meetings, vendor coordination, documentation and progress follow-up.
• Manage general office administration, including meetings and minutes, mail and couriers, stationery, pantry supplies, filing and document preparation.
• Support record-keeping and expense administration for company, demo and patrol vehicles, including fleet, fuel, EV charging and other related costs.
• Coordinate CSR programmes and events, including logistics, registrations, communications, invoices, claims and participation records.
• Prepare reports, presentations and statistics, respond to enquiries and provide general administrative support to the team when required.
• Perform any ad hoc duties assigned by the reporting manager.

Responsibilities

• Minimum GCE O-Level, Diploma in related fields
• At least 2 years of administrative experience
• Proficient in Microsoft Office applications

Jessica Nguyen Huynh Thanh Truc

CEI Reg. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.