Shipping Assistant/ Executive [5 DAYS / PIONEER] (KCKC)

5 days + 1 half Sat every month; 8.30am – 6.00pm, Sat 8.30am – 1.00pm

Salary: Assistant - $2,800 - $3,200 / Executive - $3,200 - $3,500

Address: 3 Pioneer Sector Walk, S627897 (Transport pick up at West area)

Job Description:

Coordinate import and export shipping activities from booking to documentation and shipment follow-up, ensuring accurate, timely and compliant deliveries. Provide related SAP Business One, inventory and administrative support when required.

Roles & Responsibilities:

• Coordinate import and export shipments, vessel bookings, freight quotations, shipment schedules and delivery arrangements with relevant parties.
• Monitor cargo readiness, container stuffing/unstuffing, port cut-off times, shipment status, delays and changes to vessel schedules.
• Prepare and check commercial invoices, packing lists, shipping instructions, bills of lading, certificates of origin and other relevant shipping documents.
• Prepare import/export permit declarations through TradeNet or coordinate submissions with appointed agents; follow applicable customs and port requirements.
• Review Letter of Credit (L/C) terms where applicable, prepare bank documentation and follow up on discrepancies, acceptance and payment.
• Liaise with Sales, Warehouse, customers, suppliers, freight forwarders, shipping lines, banks and port-related parties on shipment requirements.
• Provide shipment status and estimated arrival updates; investigate and resolve documentation, freight and delivery discrepancies.
• Check freight quotations, shipping charges, invoices and supporting documents before submission to Finance.
• Assist with SAP (SAP B1) updates, including relevant PO/GRPO records, inventory information and document filing.
• Provide additional business support, such as stock reports, basic operational reporting, stocktaking support and cross-department coordination, as required.
• Perform other related duties assigned by Management.

Requirements:

• GCE ‘O’ Level / ‘A’ Level, Diploma or equivalent in Logistics, Supply Chain, International Trade, Business Administration or a related discipline
• Preferably 2–5 years of relevant shipping experience and able to coordinate routine import/export shipments
• Experience with shipping operations in steel trading, industrial distribution, manufacturing or logistics is an advantage.
• Familiarity with shipping documents, Incoterms, HS codes, TradeNet, L/C requirements and Singapore customs/port processes is preferred for experienced candidates.
• Proficient in Microsoft Excel, Word and Outlook; SAP B1 or other ERP experience is an advantage.

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279