Procurement Executive or Admin

Company Overview

Maint-Kleen Pte Ltd, established in 2002, is a cleaning contractor in Singapore serving commercial, industrial, and residential sectors. We provide cleaning services for buildings, malls, hospitals, condos, town councils, and educational institutions.

Job Summary

Manage procurement activities to ensure timely sourcing, delivery, and quality of goods and services supporting cleaning operations. Collaborate with suppliers and internal teams to optimize costs and compliance.

Key responsibilities

• Process Purchase Requisitions / PO, source & compare quotations, negotiate pricing & delivery terms, and follow up on timely delivery to sites
• Receive and verify goods, equipment, cleaning supplies & services against PO / DO / invoice. Check quantities, pricing, condition & quality; report and resolve discrepancies with suppliers and Procurement, Finance & Operations teams
• Evaluate & onboard suppliers, maintain relationships, handle disputes, returns & credit notes, and review supplier performance
• Monitor stock levels (e.g. uniform, inspection card), liaise with Operations / Site Managers on urgent needs, and coordinate deliveries with site POCs
• Ensure purchases are within budget & approval matrix, verify invoices against PO / DO, maintain proper filing, and identify cost-saving opportunities
• Ensure compliance with company SOP, client & audit requirements, and support audits & tender submissions
• Undertake any ad-hoc tasks as assigned by superior

Requirements:

• Diploma / Degree in Business, Supply Chain or related field
• Min 2 years procurement / admin experience, preferably in facilities / cleaning industry
• Strong negotiation, communication and follow-up skills
• Proficient in MS Office
• Knowledge of Synergix system will be an added advantage