Sales Admin Executive

We are seeking a detail-oriented and proactive Sales Admin Executive to join our sustainable waste management team.

You will provide administrative and sales coordination support to the Commercial Manager and Sales Team, ensuring smooth daily operations, accurate documentation, timely reporting, and effective coordination with clients and internal departments.

This role is ideal for an organised, hands-on individual who enjoys working with people and is keen to develop their commercial and client management skills, with opportunities to progress into an Account Manager role and take on greater responsibility for key accounts and customer relationships.

Key Responsibilities

· Provide day-to-dayadministrative support to the Commercial Manager and Sales Team.

· Assist in managing key accounts assigned by the company.

· Prepare sales quotations and coordinate with the Operations Department and clients to ensure timely follow-up and execution.

· Prepare and maintain supporting documents, including Delivery Orders, Certificates of Destruction, and other relevant records.

· Prepare monthly billing summary reports and client reports, ensuring accuracy and completeness of supporting documents. This includes photocopying, scanning, filing, and maintaining proper documentation.

· Monitor outstanding payments and follow up with clients to support timely collection.

· Coordinate applications, renewals, and extensions of client entry passes and permits, where applicable.

· Respond to customer enquiries and concerns via phone and email in a timely and professional manner.

· Perform data entry and maintain accurate, up-to-date records in the company’s systems and databases.

· Undertake additional administrative tasks as assigned by the Commercial Manager.

Requirements

· Minimum ITE, Diploma, or equivalent qualification.

· Fresh graduates with a positive attitude and willingness to learn are welcome to apply.

· Candidates with 1–3 years of experience in administration, sales coordination, or customer service will also be considered.

· Proficient in Microsoft Office, particularly Excel. Familiarity with PivotTables and VLOOKUP functions will be an advantage.

· Good organisational and coordination skills, with the ability to manage multiple tasks, priorities, and deadlines.

· Strong communication and interpersonal skills, with the ability to work effectively with clients and cross-functional teams.

· Meticulous, accurate, and attentive to detail, especially in documentation, billing, and reporting.

· Hands-on, proactive, and commercially minded, with a strong sense of responsibility and follow-through.

· A positive attitude and a collaborative, team-oriented approach.