Document Controller

(A) Essential Job Functions:

The Document Controller is responsible for, but not limited to, the following:

• Manage and maintain tender documents, including drawings, specifications, Bills of Quantities (BOQ), tender addenda, and other submission documents.
• Coordinate the receipt and distribution of tender documents among internal departments, consultants, subcontractors, and suppliers.
• Maintain document registers, submission logs, transmittals, and records of incoming and outgoing documents.
• Assist in downloading, sorting, compiling, and distributing tender documents from client or government procurement portals.
• Support the tender team in compiling and formatting tender submissions, technical proposals, and supporting documents.
• Monitor tender deadlines and assist in tracking outstanding documents, quotations, and submissions.
• Coordinate with the estimating, engineering, procurement, and project teams to collect the necessary tender information and documents.
• Maintain proper filing systems for electronic and hard-copy documents.
• Ensure tender documents are handled confidentially and in accordance with company procedures.
• Assist with the preparation of tender presentations, document checklists, and submission packages when required.
• Perform any other duties as assigned by the superior.

(B) Minimum Qualifications/ Job Experience:

• Minimum Diploma in Business Administration, Information Management, Engineering, or a related discipline.
• Preferably 2–3 years of experience in document control, preferably within the construction or civil.
• Experience supporting tender or procurement activities for civil engineering or infrastructure projects is an advantage.
• Familiar with document control procedures, revision tracking, and electronic filing systems.