Assistant Company Secretary (VP equivalent)

We are seeking a capable and detail-oriented professional to join the team as an Assistant Company Secretary. The successful candidate will support the Company Secretary in overseeing corporate governance matters, ensuring regulatory compliance and providing comprehensive company secretarial support to the Board, Board Committees and senior management.

The role will also be involved in strategic corporate initiatives, including mergers and acquisitions, business restructuring and other significant organisational changes.

Key Responsibilities

• Keep abreast of developments in Singapore company law, regulatory requirements and corporate governance practices. Evaluate their potential impact on the organisation and provide timely recommendations to the Company Secretary, Board and senior management.
• Assist in reviewing and implementing new or revised regulatory requirements, governance policies and internal procedures. Ensure relevant corporate records, statutory registers, constitutional documents, approval frameworks and regulatory filings are appropriately updated and maintained.
• Support the Company Secretary in managing corporate governance and secretariat workstreams for mergers and acquisitions, restructuring exercises and other major business transformation initiatives, ensuring compliance with regulatory requirements and key project timelines.
• Provide end-to-end secretariat support to the Board and its Committees, including coordinating meeting schedules, preparing agendas and board materials, drafting resolutions and minutes, maintaining action trackers and monitoring follow-up matters.
• Prepare board papers, management reports, briefing materials and presentations, ensuring information is accurate, clearly structured and delivered within the required timelines.
• Work closely with internal business units, external legal advisers and relevant regulatory authorities on corporate transactions and governance-related matters to facilitate effective execution and implementation.
• Assist in reviewing and aligning governance frameworks, committee terms of reference, delegated authorities, reporting structures and internal processes in response to organisational or regulatory changes.
• Identify opportunities to enhance corporate secretarial processes through improved workflows, digital solutions and stronger governance practices. Maintain proper documentation and implementation records to support regulatory compliance and audit requirements.

Requirements

• A recognised legal qualification with an interest in corporate governance and company secretarial matters, or a relevant company secretarial qualification with practical experience in corporate governance.
• Relevant experience in corporate secretarial, legal or governance-related functions. Exposure to the banking, financial services or insurance sectors would be an advantage.
• Prior involvement in corporate transactions or major organisational initiatives, such as mergers and acquisitions, business restructuring, business transfers or post-merger integration, would be beneficial.
• Good understanding of Singapore corporate legislation, regulatory requirements and corporate governance practices.
• Strong analytical and problem-solving capabilities, with the ability to assess complex issues, exercise sound judgement and recommend practical solutions.
• Meticulous and well-organised, with strong attention to detail and the ability to manage multiple priorities and deliverables within tight deadlines.
• Excellent written and verbal communication skills, including the ability to prepare clear and concise board-level documentation and communicate effectively with senior stakeholders.
• A proactive and collaborative team player who can work effectively with stakeholders across different functions and contribute to a positive team environment.

Company Reg No.: 201131609D | License No.: 24S2411 | Reg No:R21102223 | Goh Choon Mui