ADMIN EXECUTIVE

About the Role

We are seeking an organized, reliable, and proactive Admin Executive to support daily office operations and administrative functions. In this role, you will ensure smooth administrative workflows, maintain accurate corporate documentation, and provide essential operational support across departments.

Key Responsibilities

1. General Office & Operations Administration

• Manage day-to-day office operations, including handling incoming calls, emails, mail distribution, and front-desk inquiries.

• Oversee office supplies, pantry inventory, equipment maintenance, and coordinate with building management and external vendors.

• Maintain clean, organized, and efficient physical and digital filing systems for company records, contracts, and correspondence.

2. Documentation, Procurement & Logistics Support

• Prepare, format, and proofread business correspondence, quotations, purchase orders (POs), delivery orders (DOs), and operational reports.

• Assist with procurement processes, vendor sourcing, price comparisons, and tracking deliveries for office and project supplies.

• Support project and operations teams with administrative coordination, scheduling, and permit/submission paperwork as required.

3. HR & Basic Accounts Support

• Assist with employee onboarding logistics, attendance tracking, leave records, and staff claims verification.

• Support the finance team with basic administrative tasks such as data entry, invoice matching, and organizing payment vouchers and receipts.

• Coordinate company events, staff welfare initiatives, and travel or accommodation arrangements when necessary.

Requirements

• Diploma or NITEC / Higher NITEC in Business Administration, Office Management, or a related discipline.

• Minimum 1 to 3 years of relevant administrative or office coordination experience in Singapore.

• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Drive).

• Strong organizational and time-management skills, with keen attention to detail and the ability to multitask effectively.

• Good written and verbal communication skills, with a positive, proactive, and team-oriented attitude.