HR cum Admin

Job Summary

We are looking for an HR cum Admin Officer to manage day-to-day HR and administrative matters for our office staff, project teams, and construction site workers. You will coordinate recruitment, work pass matters, and monthly payroll preparation, working closely with site supervisors and the Finance team to ensure attendance, overtime, and employee records are accurate and up to date.

Job Scope

Recruitment and employee administration

• Coordinate job postings, candidate screening, interviews, and onboarding for office and site positions.

• Prepare employment letters and maintain employee records, including probation, confirmation, leave, medical certificates, and other employment matters.

• Coordinate resignations and offboarding, including final payroll inputs, handover, and return of company property.

Attendance and payroll

• Collect and verify monthly timesheets and attendance records from project sites. Follow up with site supervisors on missing records and discrepancies in overtime, leave, or allowances before payroll cut-off.

• Prepare payroll inputs for Finance, including basic pay, overtime, allowances, approved deductions, and salary adjustments.

• Coordinate payslip issuance and support CPF, income tax reporting, and payroll audit requests as applicable.

Work pass and site workforce administration

• Coordinate work pass applications, renewals, and cancellations with MOM or appointed employment agents. Track expiry dates and follow up on outstanding documents.

• Coordinate worker medical examinations, insurance, and dormitory arrangements where applicable. Maintain accurate worker deployment records by project site.

• Work with project and safety teams to arrange site inductions and training. Track certificate expiry dates and help maintain employee and workforce records for audits and inspections.

Office administration

• Maintain company records and support correspondence, filing, and document control.

• Coordinate office supplies, equipment issuance, and administrative services. Liaise with vendors, insurers, employment agents, and training providers.

Requirements

• Diploma in Human Resources, Business Administration, or a related field, or equivalent practical experience.

• Experience in HR or administration, preferably in building construction or another site-based industry.

• Familiarity with Singapore payroll processes, CPF submissions, and MOM work pass procedures.

• Proficiency in Microsoft Excel and experience handling timesheets, attendance, or payroll records.

• Able to coordinate with site supervisors and workers across multiple projects, meet monthly deadlines, and handle confidential employee information with care.