Event Coordinator

About the Role

JLL is seeking an experienced Events Coordinator to spearhead and manage account-wide events for our client's Singapore operations. This role will own the full event lifecycle — from concept through execution and post-event reporting — across the client's Singapore offices and specialty hubs.

Key Responsibilities

Event Management & Coordination

• Manage all event requests for the client's Singapore offices and specialty hubs, ensuring smooth coordination of space, logistics, vendors, and stakeholders.
• Act as the primary liaison between event requestors, internal stakeholders, vendors, and building operations, ensuring seamless delivery.
• Monitor event logistics proactively and address scheduling conflicts, resourcing issues, or vendor delays, coordinating with on-site teams to maintain a seamless experience.

Reporting & Data Analysis

• Maintain and update all event trackers and events-related reporting for both JLL and the client, ensuring accuracy and timeliness.
• Track and analyse event data across the client's Singapore sites, identifying trends, participation rates, and opportunities for improvement.

Calendar Management

• Build and maintain a local event calendar aligned to the regional and account-wide calendar, avoiding conflicts and maximising engagement.
• Align the Singapore events calendar with both JLL regional event initiatives and the client's global campaign calendar, ensuring key dates such as Global Water Day, Global Health and Safety Month, and other account-wide observances are incorporated, locally activated, and not duplicated or clashing with other planned activity.

Communications & Collateral

• Develop and own events communications and promotional content, including event announcements, reminders, and recap messaging, ensuring consistent voice and timely delivery across relevant channels.
• Coordinate event collateral and promotional materials with the communications team, ensuring branding consistency and timely turnaround ahead of each event.

Vendor & Compliance Management

• Liaise with vendors, caterers, and external partners to source and manage event-related services.
• Ensure compliance with event policies, security protocols, and health & safety procedures across all event processes.

Process Governance

• Maintain and update Standard Operating Procedures for event coordination, booking protocols, and cross-site event processes to support consistent operations.

Stakeholder Reporting

• Provide regular updates to the Singapore Country Account Lead, Workspace Experience Lead, and client Experience and Hospitality Lead on event calendar status, data insights, and any issues requiring escalation.

Additional Responsibilities

• Undertake ad-hoc projects and additional responsibilities as directed by the client/manager, demonstrating flexibility and responsiveness to evolving business needs.