Project/Site Adminstrator

Company Overview

APP ENGINEERING PTE LTD is a BCA-registered L6 contractor specializing in Mechanical and Electrical Building Services, including ACMV, Electrical, Fire Protection, Plumbing, Sanitary, and Gas Services.

Job Summary

Responsible for providing administrative, documentation, and coordination support to the Project Manager and site team to ensure smooth day-to-day project operations.

Responsibilities

• Coordinate and maintain project documentation such as drawings, technical submissions, correspondence, reports, and other records to support project execution.
• Organize and update filing systems, document registers, and records following the Project Execution Plan (PEP), Functional Code of Practice, and ISO standards.
• Track document submissions, revisions, and pending approvals to ensure timely project progress.
• Support the team by managing purchase requisition workflows, processing goods received, and updating ERP system records accurately.
• Compile invoices, delivery orders, inventory, and equipment listings to assist financial and operational tracking.
• Coordinate site manpower records, including attendance, leave, and deployment details, with relevant departments for accurate workforce management.
• Provide administrative support for site office setup, logistics, and daily operational needs to maintain smooth site functions.
• Arrange office supplies, stationery, pantry items, and ensure maintenance of office equipment to support office efficiency.
• Prepare meeting minutes, reports, and project handover documentation as required to facilitate communication and project closure.
• Perform other ad-hoc administrative duties assigned by the Project Manager to support project and team needs.