Operations Assistant

• Assist the Operations Manager and management with daily operations and site work.
• Coordinate with site teams, subcontractors, suppliers, and service providers regarding project requirements.
• Prepare, maintain, and organize project documents, reports, records, and correspondence.
• Assist with preparation of quotations, purchase orders, delivery orders, invoices, and other operational documents.
• Monitor material orders, deliveries, stock levels, and equipment requirements.
• Coordinate the delivery of mechanical equipment, tools, materials, and supplies to construction sites.
• Follow up with suppliers and subcontractors on delivery schedules and outstanding requirements.
• Assist in scheduling manpower, equipment, transportation, and site activities.
• Maintain records of manpower attendance, equipment usage, material deliveries, and project progress.
• Support the preparation of daily, weekly, and monthly operational reports.
• Assist with safety documentation, permits, checklists, and compliance records.
• Track project-related issues and follow up with the relevant departments until completion.
• Assist with variation orders, work completion records, and supporting documents for project claims.
• Ensure documents are properly filed and updated for easy retrieval.
• Support the Operations Department with general administrative and coordination duties.
• Any other ad-hoc duties as assigned by management

Requirements

• Diploma or relevant qualification in Mechanical Engineering, Building Services, Construction, Engineering, or a related field is preferred.
• Previous experience in construction, M&E, mechanical engineering, facilities, or project operations is an advantage.
• Able to read and understand basic engineering drawings and project documentation.
• Good organizational, coordination, and communication skills.
• Able to work independently and manage multiple tasks and deadlines.
• Knowledge of workplace safety requirements and construction procedures is a must.