Medical Admin Executive (up to $5K) #HAC

Job scope:

• Shared Responsibilities (Medical & Nursing)
• Provide executive and administrative support to Clinical Director, Head of Medical and Director of Nursing
• Manage the calendars and appointments of Clinical Director and Director of Nursing
• Coordinate meetings, including scheduling, venue bookings, logistics, catering and preparation of meeting materials
• Prepare and record meeting minutes
• Serve as the administrative resource for operational, training and IT-related matters
• Maintain departmental records, reports, policies and procedures
• Support departmental initiatives, projects and process improvements
• Perform general administrative duties and any other duties as assigned

• Medical
• Coordinate leave administration for doctors and the Pharmacy team
• Resolve leave scheduling and manpower conflicts
• Prepare and maintain monthly doctors' duty and on-call rosters
• Coordinate orientation programmes for newly posted doctors to ensure smooth onboarding
• Liaise with HR and IT to arrange doctors' and pharmacists’ access to NEHR and other clinical systems
• Nursing
• Coordinate leave administration for Nursing Leads and inpatient Administrative Assistants
• Maintain nursing manpower records and leave schedules
• Compute and verify monthly nursing shift allowances
• Supervise the Ward Administrative Assistants and arrange coverage during leave
• Resolve leave scheduling and manpower conflicts
• Manage requisitions for controlled nursing consumables (e.g. Tegaderm, ultrasound scanning gel)

Requirements:

• Diploma / Degree in Business Administration or Management or equivalent from a recognised institution
• At least 3 years of relevant experience in administrative duties at an Executive level in a healthcare setting or a Voluntary Welfare Organisation

Interested candidates please send your resume to [email protected]

Anna Chen jiaxin

CEI No: R25157621

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