PROJECT ADMINISTRATOR

Job Description

The Project Administrator supports the project team by tracking, following up and closing outstanding matters.

The role requires strong follow-up, coordination and organisation to ensure project tasks, documents and deadlines are properly managed.

Responsibilities

• Maintain and update project trackers and outstanding lists.
• Follow up with Project Managers, Coordinators, Supervisors, suppliers and subcontractors.
• Track deadlines and chase overdue actions.
• Escalate delayed or unresolved matters when required.
• Track work orders from issuance to completion.
• Follow up on quotations, approvals and variation works.
• Chase for site photos, reports, signed documents and supporting records.
• Track project submissions and approvals.
• Follow up on material orders and delivery dates.
• Track completed works for claims and billing.
• Follow up on meeting action items.
• Track defects and rectification works until closure.
• Assist with project handover and close-out documents.
• Ensure no outstanding matter is left without an owner, deadline or next action.

Requirements

• Strong follow-up and coordination skills.
• Organised, proactive and detail-oriented.
• Able to manage multiple tasks and deadlines.
• Good communication skills.
• Proficient in Microsoft Excel, Word and email.
• Construction or facilities management experience is preferred.

Reports To

Project Manager / Operations Manager