Junior Administrative Executive WFH/Hybrid

Job Summary

Support daily office administration and HR-related tasks in a fast-paced construction environment by managing communications, preparing documents, maintaining records, and assisting with compliance and audit processes.

Responsibilities

• Perform daily office administration tasks including filing and accurate data entry to maintain organized records
• Prepare basic letters, reports, and internal documents to support office communications and operations
• Manage emails, phone calls, and general office communications to ensure timely and clear information flow
• Maintain accurate records for permits, licenses, and compliance documents to support regulatory adherence
• Assist with administrative submissions to BCA and MOM to ensure compliance with regulatory requirements
• Maintain worker records, attendance logs, and training documentation to support HR and operational needs
• Coordinate effectively with site staff, subcontractors, and external parties to facilitate smooth project operations
• Support audits, inspections, and general HR administrative tasks to ensure readiness and compliance

Preferred competencies and qualifications

• Basic experience in administrative support, preferably within the construction industry
• Proficiency in Microsoft Word, Excel, and Outlook to efficiently complete office tasks
• Strong organizational skills and attention to detail to manage multiple tasks independently

Other Information

• Work environment is office-based within a fast-paced construction support setting