Operations & Administration Executive

Job Summary

Support sales and procurement operations by preparing quotations, coordinating logistics, managing inventory, and maintaining accurate records. Provide administrative and HR support to enhance office efficiency and employee engagement.

Responsibilities

• Prepare and submit sales quotations and samples to support sales coordination and client engagement
• Coordinate procurement activities by sourcing materials and managing shipment logistics to ensure timely delivery
• Manage stock inventory and maintain accurate inventory records to optimize stock levels
• Prepare monthly operational and procurement reports for management review using MS Office applications, especially Excel and PowerPoint
• Maintain petty cash records and ensure accurate financial tracking for office expenses
• Oversee office environment and facilities management to maintain a productive workspace
• Facilitate implementation of administrative and personnel policies, including compensation, benefits, and training plans
• Prepare, issue, and maintain records for purchasing, delivery orders, and invoicing processes to support financial accuracy
• Control and maintain inventory records of company assets and equipment to safeguard resources
• Monitor and process claims for works and services rendered to clients to ensure timely payments
• Manage time effectively to prioritize tasks and meet deadlines in a dynamic work environment
• Apply attention to detail and problem-solving skills to resolve operational issues efficiently
• Communicate clearly and professionally in both written and verbal formats to facilitate collaboration
• Organize multiple tasks simultaneously to maintain workflow and productivity
• Perform additional tasks and responsibilities as assigned to support business needs

Preferred competencies and qualifications

• Experience as a Sales Coordinator or in Administration is preferred
• Fresh graduates are welcome to apply