Administrative Assistant

Company Overview

Sp-ACEFINX is an authorised representative of AIA Singapore Pte Ltd, focused on innovating estate planning with human-centric capital succession business models and customer-centric outcomes.

Job Summary

You will support daily office operations by managing schedules, communications, and documentation to ensure smooth and efficient administrative functions.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments to optimize team productivity
• Handle correspondence including emails, calls, and written communications to maintain clear and professional interactions
• Prepare documents, reports, and presentations to support business needs and decision-making
• Maintain filing systems and office records to ensure accurate and accessible information management
• Greet clients and visitors professionally to create a welcoming office environment
• Arrange travel and accommodation to facilitate business trips efficiently
• Support the team with ad hoc tasks and projects to contribute to overall operational success

Preferred competencies and qualifications

• Proven experience in an administrative or office support role to demonstrate capability in core duties
• Social Media marketing an advantage
• Proficient in Mac OS and Microsoft Office (Word, Excel, Outlook, PowerPoint) to perform daily administrative tasks effectively
• Strong written and verbal communication skills to ensure clear and professional correspondence
• Highly organised with excellent attention to detail to maintain accuracy and order in administrative processes
• Able to manage multiple tasks and prioritise effectively to meet deadlines and support team needs
• Discreet and professional when handling confidential information to protect sensitive data
• Diploma or equivalent; additional qualifications are a plus to enhance knowledge and skills

Other Information

What We Offer

• Competitive salary
• Supportive team environment
• Opportunities for growth and development