Junior Executive Administrative Assistant, Tech (Contract)

Our client is a leading global technology company looking for an experienced Administrative Business Partner to provide high-level administrative and operational support to executives, teams, and site leadership.

This is a fix term contract role ending on 28 May 2027.

Responsibilities

• Manage complex calendars, scheduling, meetings, and competing priorities across multiple time zones.
• Coordinate executive and team travel, including itineraries, visas, expenses, and urgent travel requests.
• Organize internal and external meetings, off-sites, events, and site activities, managing logistics, vendors, budgets, and materials.
• Support office space planning, moves, and workplace-related requests in partnership with internal teams.
• Manage expenses, invoices, purchase orders, and basic budget-related activities.
• Support site culture, employee engagement, communications, and community initiatives.
• Contribute to administrative projects and process improvements, taking ownership of small to medium-sized projects from planning through execution.
• Handle confidential and sensitive information with a high level of discretion.
• Build strong relationships with executives, employees, internal stakeholders, and external vendors.

Requirements

• 2–3 years of experience in an Executive Assistant, Personal Assistant, or similar role.
• Strong experience in calendar, travel, meeting, event, and expense management.
• Proficiency with Google Workspace, particularly Gmail and Google Docs.
• Strong organizational, prioritization, and problem-solving abilities.
• Demonstrated ability to work independently, exercise sound judgment, and manage confidential information.
• Strong stakeholder management and relationship-building skills.