Administrative Assistant

1) Business Functions:

a. Prepare Performance Reports: Collect PO data to prepare internal and client-facing performance reports, ensuring accuracy and alignment with business needs.

b. Client Communication: Maintain effective communication with clients, promptly respond to inquiries, resolve issues, and foster strong client relationships.

c. Apply Invoices for Payments: Apply payment invoices according to company procedures, ensuring accuracy and timely follow-up.

2) Vendor Relations:

a. Maintain Communication with Vendors: Act as the primary point of contact for vendors, addressing inquiries and resolving issues to ensure smooth operations.

b. Handle Invoice Processing: Verify and process vendor invoices payment application, ensuring accuracy and timely payment.

c. Manage Accounting Documentation: Organize and maintain vendor-related accounting documents, ensuring compliance with company audit standards.

3) Office Management:

a. Manage Accounting Documentation: Organize and maintain vendor-related accounting documents, ensuring compliance with company standards.

b. Host Visiting Guests: Welcome and assist visiting guests, ensuring their needs are met during their stay.

c. Process Payment Requests: Handle payment requests related to site expenses and guest visits, ensuring proper documentation and processing.

4) Business Travel:

Undertake business travel based on supervisors’ instructions and company needs.

5) Additional Tasks: Complete additional tasks as assigned by supervisors, such as preparing PowerPoint presentations, assisting with travel arrangements, and other ad-hoc responsibilities.