Admin (Construction)

Key Responsibilities

Foreign Worker Administration

• Apply, renew and cancel Work Permits and other work passes.
• Monitor and update the Company's foreign worker quota.
• Maintain work pass records and monitor expiry dates.
• Liaise with MOM, employment agencies and relevant authorities on work pass matters.

Administrative Support

1. Manage daily office administration and documentation.
2. Prepare quotations, invoices, purchase orders, delivery orders, and payment receipts.
3. Organise project files, contracts, and client records.
4. Maintain proper filing systems for both digital and hardcopy documents.
5. Prepare reports, letters, and company correspondence.

HR Administration

• Maintain employee personal files and HR records.
• Prepare HR letters and other employment documents.
• Update employee information in the HR system.
• Assist with leave and attendance administration.

Customer Service

1. Attend to customer enquiries via phone, WhatsApp, and email.
2. Schedule appointments and site visits.
3. Follow up on quotations and outstanding documents.
4. Coordinate warranty and maintenance requests.
5. Ensure timely communication between clients and project teams.

Finance Support

1. Prepare invoices and payment claims.
2. Record customer payments and expenses.
3. Follow up on outstanding payments.

Office Management

1. Manage office supplies and equipment.
2. Coordinate courier services and deliveries.
3. Ensure the office remains organised and presentable.
4. Assist with company events and meetings

Requirements

• Minimum N-Level, O-Level, NITEC, Higher NITEC, or equivalent qualification.
• Fresh graduates are welcome to apply.
• Basic knowledge of Microsoft Word, Excel, and Outlook.
• Good communication and organisational skills.
• Able to communicate in English (additional languages are an advantage).
• Responsible, organised, and willing to learn.
• Able to multitask and work in a fast-paced environment.
• Experience in the renovation, interior design, or construction industry