HR Admin Assistant (Foreign Worker Team)

Our client is in construction industry (Grade A1 Contractor/ Class 1 General Builder) and they provide full suite of integrated construction services and solutions in both the public and private sectors.

They are seeking for a detail-oriented and organised Admin Assistant to support the HR– Foreign Worker team within a construction environment. The role will involve handling a large volume of employee and foreign worker records, updating HR databases, preparing documentation, and providing day-to-day administrative support. The work can be routine and repetitive, so we are looking for someone who is comfortable working with large amounts of data and can maintain accuracy and consistency.

JOB DIMENSION (SCOPE)

• Provide daily administrative support to the HR Foreign Worker team.
• Maintain and update records relating to foreign workers, including personal particulars, work permits, documentation and employment records.
• Perform data entry, data checking, reconciliation and verification of large volumes of information.
• Prepare and maintain Excel spreadsheets, reports and HR-related trackers.
• Assist with documentation for work permit applications, renewals, cancellations, transfers and other MOM-related processes.
• Organise and maintain proper filing of foreign worker documents and records.
• Prepare letters, forms and other HR documentation using Microsoft Word.
• Assist with tracking worker movements, expiry dates, documentation status and other HR deadlines.
• Support the HR team in preparing reports and compiling information when required.
• Coordinate with site teams, workers and internal departments on administrative matters.
• Perform other general HR and administrative duties as assigned.

REQUIREMENT

• Diploma or equivalent qualification in Business Administration, Human Resources or a related field is preferred.
• Prior administrative experience, preferably within the construction, engineering or manpower-related industry, will be an advantage.
• Strong Microsoft Excel skills with the ability to handle large datasets and perform accurate data entry.
• Good working knowledge of Microsoft Word and other Microsoft Office applications.
• Strong attention to detail and ability to spot discrepancies in data.
• Comfortable handling routine, repetitive and high-volume administrative work.
• Good organisational and time-management skills.
• Able to work independently and meet deadlines.
• Good communication and interpersonal skills.

Onion Search Pte Ltd

EA License No: 24C2108

EA Personnel: Clover Lai Kah Wai

EA Personnel No: R24120119