Commerical Executive

Assisting Commercial the entire process of tender preparation till contract execution and to assist in various marketing roles as required for the company’s fleet of vessels and cross chartering vessels.

• Handles commercial charter and tender enquiries. Consult MD in proposing suitable vessel and commercial offers based on market rates and market intelligence.
• Assisting MD to negotiate spot fixtures/ time charter to achieve Vessel utilization
• Assisting MD as focal point of contact in managing tenders and contracts.
• Assist in preparing commercial related documents such as commercial proposal, vessel pre-mob checklist, summary of contract details to Finance, updating proposal master list.
• Assist in technical/commercial clarifications during tender evaluation.
• Ensure client engagement through frequent communications, ie visit clients to develop and foster good relationships, understanding clients’ requirements through feedback, expectations as well as to uncover future requirements and new opportunities.
• Make frequent contact with offshore industry players, brokers and agents to obtain market information and developments.
• Assisting MD to work hand-in-hand with the inter-departments such as Operations, HSE, Technical, Crewing and Purchasing to resolve tender issues, contracts and during preparing the readiness of vessel for mobilization for both pre and post award contracts.
• Compile relevant supporting documents, make accurate reference to Contracts for backcharging, Addendum etc.
• Provide weekly and monthly charter updates for business performance reviews.
• Preparation of Charter Party Agreements for MD to review for contract signing
• Ensure that all departmental forms and protocols are in place e.g JAAs, costing sheets, track records and customer appreciation/reference letters
• Organizing and maintaining an accessible tendering filing system on all related documentation for future traceability.
• Able to manage Databases; creating, maintain and working to update client list, client contacts, proposals.
• Make cold calls and arrange for meetings with potential clients
• Be up to date with the vessel requirements from Oil majors and Contracting companies.
• Undertake any other Adhoc duties/projects as assigned by Management/Company.