Administrative Assistant

Job Summary

We are looking for a detail-oriented and organized Administrative Assistant to support day-to-day administrative and office operations of the company.

The successful candidate will be responsible for providing administrative support, coordinating office-related matters, liaising with vendors and service providers, and assisting with employee and office arrangements.

Key Responsibilities

Office &Administrative Support

• Provide day-to-day administrative support to ensure smooth office operations.
• Manage reception duties including attending to visitors and general enquiries.
• Coordinate refreshments pantry supplies and general office supplies.
• Handle incoming and outgoing courier arrangements and maintain relevant records.
• Assist with procurement of office supplies.
• Maintain proper filing and administrative records.

Vendor &Service Coordination

• Liaise with vendors and service providers on office-related matters.
• Monitor service arrangements and follow up on outstanding matters.
• Assist with reviewing invoices and maintaining relevant monthly records and reports.

General Support

• Handle ad-hoc administrative tasks and projects as assigned.
• Work closely with internal teams to ensure administrative matters are completed accurately and on time.
• Maintain confidentiality when handling company and employee-related information.

Requirements

• Prior experience in administrative or office support roles is preferred.
• Good organizational and time-management skills.
• Strong attention to detail and ability to follow through on tasks.
• Able to communicate effectively with internal stakeholders, vendors and service providers.
• Able to work independently as well as collaboratively with colleagues.
• Positive, responsible and service-oriented attitude.
• Willingness to handle a variety of administrative responsibilities and learn new tasks.