Executive Assistant

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive administrative and organisational support to the Managing Director.
• Manage the Managing Director's calendar, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, presentations, reports, minutes, and business correspondence.
• Coordinate internal and external meetings with senior management, clients, partners, and stakeholders.
• Monitor follow-ups and ensure key actions and deadlines are completed.
• Handle confidential and sensitive business information with a high level of discretion.

Business & Operational Coordination

• Assist the Managing Director in coordinating day-to-day business activities and strategic initiatives.
• Follow up with various departments on outstanding matters, projects, and business priorities.
• Prepare and consolidate management reports, business updates, and performance information.
• Support the Managing Director in tracking business development opportunities, client engagements, and key commercial activities.
• Assist with preparation for management meetings, client presentations, conferences, and industry events.
• Conduct research and prepare briefing notes on customers, competitors, markets, and business opportunities when required.

Communication & Stakeholder Management

• Act as a professional liaison between the Managing Director and internal/external stakeholders.
• Draft and manage emails, letters, presentations, and other business communications.
• Maintain professional relationships with clients, business partners, senior executives, and key stakeholders.
• Coordinate communication across different offices, countries, and time zones where required.

Travel & Event Coordination

• Organise domestic and international business travel, including flights, accommodation, transportation, and itineraries.
• Coordinate meetings and appointments during business trips.
• Support the Managing Director in attending conferences, exhibitions, customer meetings, and industry events.
• Assist with company events and executive-level engagements.